What type of record must be maintained if a pharmacy discontinues the use of a computer system?

When a pharmacy discontinues the use of a computer system, maintaining an up-to-date hard copy printout of the last three years of prescriptions is essential for several reasons.

First and foremost, pharmacy regulations require that prescription records be readily accessible for review, especially in the event of audits or investigations. The three-year retention period is a standard guideline set by various regulatory bodies, ensuring that there is a clear history of prescriptions dispensed, which is critical for patient safety and legal compliance.

Additionally, having hard copies of these records helps preserve the data in a tangible format, ensuring that it is not lost or corrupted in the process of transitioning away from the electronic system. This is especially important for pharmacies, as they must adhere to laws that protect patient information and provide continuity of care.

Therefore, by opting for an up-to-date hard copy printout of the last three years of prescriptions, a pharmacy ensures that it meets regulatory requirements while also safeguarding patient data during system transitions.